Administrative Assistant

Job Order Number: mab21119

Posted on Wed, 12/06/2017 - 13:34

Job Order Number: 
Job Description: 
Administrative Assistant with SAP experience needed to support refinery projects.

• Long Term Contract Need
• Full Benefits & Paid Time Off

We’re looking for an Administrative Assistant who will be expected to:

• Generate and process Purchase Orders.
• Maintain and update documents and databases related to collective group performance compared to TQ and other objective measures.
• Reproduction work and scanning of documents, and as necessary, coordinate the printing of conference papers, reports, websites, etc.
• Send personnel announcements.
• Draft routine letters.
• Maintain department records and files.
• Assist in the preparation of documents, reports, and presentations.
• Prepare meeting minutes (minutes, outcomes, action plans, follow up).
• Order office supplies.
• On-board new staff in the department on office matters.
• Act as the IT focal point.
• Handle queries on office matters.
• Set up video conferencing and audio conferencing.
• Coordinate office moves as may be requested.
• Assist with additional general administrative duties as directed.
Desired Skills: 
The ideal Administrative Assistant will have:

• 1+ years of administrative or clerical experience.
• 1+ years of experience in the Oil & Gas industry (preferred).
• Working proficiency in SAP.
• The ability to maintain confidentiality about information and documentation.
• Proficiency in Microsoft Office Programs (Windows, Outlook, Word, and Excel).
• A self-starter attitude, is punctual, and articulate with strong etiquette skills for phone and email communications.
• A commitment to details and accuracy.
• Good teamwork and interpersonal skills.
• Safety Champion attitude and mindset – portrays a personal example of excellent safety, performance, and commitment.

EOE F/M/Disabled/Veteran

We are proud of our status as an equal opportunity employer, M/F/D/V.